EN
Start for free

All nest54 features at a glance

Files, office, chat, video meetings, calendars, tasks, email and automations – already connected in shared workspaces, for your team and your partners.

Start for free Request a demo
Features

Everything a team needs—already connected

The building blocks of nest54 work together: an email becomes a task, a poll becomes a calendar event, and a meeting becomes a transcript with suggested action items.

Workspaces

One space per project with files, chat, board, calendar, polls, dashboard, apps, and automations—for internal and external members alike.

Files & sharing

Versions, trash, previews, password-protected share links.

Desktop sync

All your organizations as one drive in Windows Explorer.

Office in the browser

Edit documents, spreadsheets, and presentations together.

Chat

Topics, threads, reactions, mentions, paste images with Ctrl+V.

Video meetings

In the browser, with screen sharing and guest links.

Transcription & AI

Consent-based transcripts, summaries, and action items.

Calendar

Personal and per workspace, video meetings, reminders.

Boards

Cards with assignees, due dates, checklists, and files.

Polls

Scheduling polls and surveys, including for guests via link.

Email & Outlook

Microsoft 365 and any IMAP mailbox, with calendar and contacts in sync.

Fields & dashboards

Custom fields and key metrics for every workspace.

Automations

If-this-then-that rules for recurring workflows.

Apps

GitHub, Figma, Google News & Trends—right inside the workspace.

Search

Full-text search across everything, even scanned PDFs.

Collaboration across company lines

Partners with their own accounts, guests with read-only access, trust policies per organization—and the data stays with the host.

Security

One permission model, MFA, encryption, audit log.

SSO & SCIM

Sign in with Entra ID, Okta, Google, and more.

Collaborate

Workspaces—the shared space for every project

The workspace is the heart of nest54. It brings together everything that belongs to a project, client, or team in clearly organized tabs: Dashboard, Files, Boards, Messages, Calendar, Polls, Apps, Members, Automations, and Settings.

  • Members with roles: Owner, Admin, Member, Reader, and Guest (read-only).
  • Add entire groups at once—anyone who joins the group later is automatically included.
  • Custom policies per workspace, such as required two-factor authentication or no public links.
  • “x new” badges show at a glance what has changed since your last visit.
  • Any member can leave a workspace; the last owner hands over to a successor first.
Four people discussing a project at a laptop in a modern office

Chat with topics and threads

Every workspace has its own chat, organized into topics such as “General,” “Planning,” or “Structural work.” Plus direct messages—even with people from other organizations, if their policies allow it.

  • Threaded replies, reactions, and @mentions with notifications.
  • Paste images and files with Ctrl+V or drag and drop them in—images open in a gallery you can browse.
  • YouTube links with thumbnail and title, playable right in the chat.
  • Unread counters, folders for conversations, and export as text or spreadsheet.
  • Play videos right in the chat—with thumbnail, seeking, and download.

Video meetings in the browser

Start a meeting with one click from the workspace, the chat, or the calendar. Everything runs in the browser—no software to install, not even for guests.

  • Call specific people: selected members who are online get a ringing call.
  • 1:1 calls straight from the member list, with online status.
  • Guest links with a waiting room for people without an account.
  • Screen sharing, plus video meetings that are automatically linked to a meeting room.

Transcription and AI insights

Privacy-firstfrom the Team plan

nest54 can transcribe meetings on request—but only with the consent of every single participant. Speech recognition runs on our own servers, and the audio is deleted immediately after processing.

  • Consent from each person, guests included; without consent, nothing is transcribed.
  • Save the transcript as a document with an automatic deletion date.
  • Optional AI insights: summary, decisions, open questions, and suggested action items.
  • Tasks only become cards on the board once approved. Each organization decides for itself whether to enable the AI feature.
  • From the Business plan: once approved, the analysis creates cards on the board and events in the workspace calendar, such as an agreed follow-up meeting – the analysis uses AI credits.

Real-time notifications

Changes show up instantly for everyone—no reloading required. nest54 keeps you informed about what matters, unobtrusively but reliably.

  • Brief alerts in the top-right corner when something happens in your workspaces.
  • A reminder three minutes before every event, with a “Join” button for video meetings.
  • A notification bell for invitations, mentions, shares, and due tasks.
  • Desktop notifications when nest54 is open in the background.

Organize

Boards for tasks

Boards make work visible: cards move from “To do” to “In progress” to “Done.” Each card holds everything that matters for the task.

  • Assignees with profile photos, labels, due dates, and checklists.
  • Descriptions and comments with formatting and @mentions.
  • Upload files or pick them from storage, and link other cards.
  • Optionally add due dates as reminders to your own calendar.
  • Create cards directly from a file, message, email, or transcript.
  • Custom fields such as trade, effort, or budget—optionally shown right on the card and usable as a filter.

Calendars for people and projects

Every person has their own calendar, and every workspace has a shared one. Calendars can be shared at any level—from “free/busy only” to “can edit.”

  • Day, week, and month views, recurring events, and private events.
  • Video meetings with an automatically created meeting room.
  • A reminder just before the start, with a built-in Join button.
  • Sync with calendar apps via CalDAV (e.g., Thunderbird, iPhone, Android).

Scheduling polls and surveys

No more email ping-pong: collect date options in a poll, then add the winning slot to everyone's calendar with a single click.

  • Scheduling polls with Yes, Maybe, and No—guests can vote via link, too.
  • “Pick this date” creates calendar events for everyone, with a video meeting if you like.
  • Surveys with single or multiple choice, optionally anonymous and with a deadline.

Dashboards and home page

Every workspace has its own dashboard with freely arrangeable widgets. Your personal home page shows what's on for today.

  • Key metrics, bar, line, and pie charts, lists, tables, and notes.
  • Data from boards, calendars, files, chat, polls, and connected apps.
  • A home page with unread messages and emails, your tasks, events for the next seven days, and recently changed files.
  • Insights from custom fields, e.g. the total contract value or cards per trade.

Automations

nest54 takes care of repetitive busywork for you. Rules are set up per workspace—no coding required.

  • Triggers such as “Card created or moved” or “File uploaded.”
  • Actions such as sending a chat message, creating a card, moving a file, or calling a webhook.
  • A log of every run, plus protection against infinite loops.

Apps and integrations

External services plug into the workspace as apps and feed data into dashboard widgets. Integrations use the open Model Context Protocol (MCP).

  • GitHub: pull requests, issues, releases, and commits at a glance.
  • Figma: browse folders, view large previews, and export as PNG, JPG, SVG, or PDF straight into your files.
  • Google News & Trends for market and topic monitoring.
  • Only read-only tools are enabled; credentials are stored encrypted.

Custom fields for every project

New

Every project needs different details: on a construction site it’s trade and sign-off, at an agency it’s budget and approval status, at a law firm it’s file number and deadline. With custom fields, you define these details for each workspace yourself—no coding required.

  • Fields on cards, files, and events, plus a profile for the workspace—e.g. with client and contract value.
  • Twelve field types—from text, number, and amount to date, choice, and person to yes/no, link, email, and phone.
  • Values right on the card, as a column in the file list, and as a board filter.
  • Dashboard insights: totals as key metrics, distributions as charts—e.g. the total contract value or cards per trade.
  • Internal fields such as budget or margin are visible only to members of your organization—partners see neither the field nor its value.

Files, documents & communication

Files and sharing

File storage in nest54 works just like the drive you're used to—except it's automatically connected to your project, chat, and tasks.

  • Versions, trash, folder tree, favorites, and file locking.
  • Previews for images, PDFs, office documents, audio, and video; ZIP download.
  • Comments with @mentions; duplicate files with safe, conflict-free names.
  • Share links with passwords, expiration dates, file drop (upload-only links), and access counters.
  • Access via WebDAV, e.g., as a network drive.
  • Videos start instantly and you can skip ahead—including iPhone videos (.mov) and on smartphones.

Office in the browser

Open and edit documents, spreadsheets, and presentations right in nest54—together, at the same time. Compatible with Word, Excel, and PowerPoint files.

  • Real-time co-editing, with nothing to install.
  • Create new documents directly in any folder.
  • Every editing session is saved as a version.
  • Runs on nest54's own servers—documents never leave the platform.

Desktop sync for Windows

New

With the nest54 app for Windows, you work right in File Explorer—with Word, Excel, CAD, or any other program. Every organization you belong to appears together as a single drive.

  • One “nest54” drive under “This PC”, with your organizations underneath—each with “My files” and all workspaces, including your partners'.
  • Files on demand: everything is visible, and content downloads only when you open it, so your disk stays free.
  • New and changed files reach nest54 seconds later—as a new version, with the old one kept.
  • Never silently overwritten: if two people change the same file, both versions are kept as a conflict copy.
  • Deleting and renaming in Explorer carries over to nest54; deleted items go to the trash.
  • Confirm sign-in once in your browser—your password stays there. Admins decide whether desktop sync is allowed and can remove devices at any time.

Microsoft 365 and Outlook—mailbox, calendar and contacts

Newfrom the Business plan

If you work with Outlook, you don’t have to give anything up: connect your Microsoft account—Outlook.com or Microsoft 365—in one click and get your emails, events and contacts right in nest54.

  • Sign in directly with Microsoft—nest54 stores no password, only encrypted access keys.
  • Read and send emails in nest54; the copy lands in “Sent Items” as usual.
  • Two-way calendar: events from Outlook appear in nest54, and events created or changed in nest54 land in Outlook.
  • Two-way contacts—including phone, address and website.
  • Syncs every 15 minutes and within half a minute of changes in nest54; can be turned off per mailbox.

Email in the context of your projects

Connect your existing mailbox—from Microsoft 365, Gmail, or IONOS, for example—and pull important emails into your project with one click.

  • Microsoft 365 and Outlook.com via Microsoft sign-in, any other mailbox via IMAP/SMTP.
  • “Save to workspace”: an email or attachment lands in the project files.
  • “Card from email”: turn a request into a task on the board.
  • Secure rendering of HTML emails.
  • Create folders and sort emails by drag and drop; signature as text or HTML.
  • Recipient suggestions as you type, CC and BCC, attachments straight from your nest54 files.
  • “Save as contact”: AI picks up phone, address and website from the signature.

Contacts and directory

Your personal address book and your organization's directory in one place—with online status and a direct path to chat or a call.

  • Personal contacts, organization directory, and favorites.
  • Start a chat or video call right from a contact.
  • Sync with address book apps via CardDAV.
  • Complete contact details with address, phone, fax, website and position.
  • The email button opens a new email in nest54; message and call as soon as the person has a nest54 account.

Search across everything

Press Ctrl+K to find what you're looking for in seconds—whether it's in a file, a message, a card, or an event.

  • Full-text search in file contents, including PDFs, office documents, and scanned receipts (OCR).
  • Cards, messages, events, contacts, transcripts, and people in your own organization.
  • You only see results you actually have access to.

In eight languages

The interface is available in English, German, Polish, Turkish, French, Spanish, Russian, and Italian—everyone picks their own language. Ideal for international teams, partners, and subcontractors.

  • Language set automatically from the browser or fixed in your profile.
  • Choose your date format: based on language, dd.mm.yy, or yyyy.mm.dd.
  • Switching takes effect instantly, without reloading.

Across company lines—securely

Collaboration with clients and partners

Our strength

nest54 was built from day one for projects that span multiple organizations. Partners join with their own company account, clients join as guests—and every organization stays in control of its data and policies.

  • Host principle: data, storage, and encryption keys belong to the organization that created the workspace.
  • Two-step approval: depending on the policy, both the organization and the invited person confirm.
  • Trust policies: collaborate with everyone, only with partners, or not at all—configurable per organization.
  • Read-only guests: can see files, boards, messages, and calendars, but can't change anything.
  • Privacy-friendly people search: external users can only be found if they allow it; email addresses from other companies stay hidden.
  • Direct contact: find and message people from other organizations by their email address—or send a chat request if their organization prefers it.
  • Clear labeling: in chats with external people, a notice shows which organization the person belongs to.
Two construction workers reviewing plans together on a tablet

Security and privacy

A single, unified permission model applies everywhere—from the workspace to the folder to the individual file. Administrators manage, but can't see content.

  • Two-factor authentication with an app or passkey, optionally mandatory.
  • Files encrypted with a dedicated key per organization.
  • Session management, alerts for sign-ins from new devices, and protection against leaked passwords.
  • Tamper-evident audit log, tamper-proof (retention-locked) folders, and legal hold.

Single sign-on and automatic provisioning

from the Business plan

Companies sign in with their existing corporate accounts. New employees get access automatically—and anyone who leaves the company loses it immediately.

  • Single sign-on via OpenID Connect or SAML 2.0—e.g., with Microsoft Entra ID, Okta, Google, or Keycloak.
  • SCIM 2.0: accounts and groups are created, updated, and deactivated by your identity provider.
  • Offboarding with handover of files, calendars, and tasks to a successor.
Roadmap

What we're working on

nest54 is growing fast. These building blocks are up next.

Desktop sync for macOS

The counterpart to the Windows app: all your organizations in Finder, with files on demand and offline access.

Mobile with push

nest54 as an installable app on your smartphone, with push notifications for chat, calls, and events.

AI assistant for workspaces

Questions like “What happened in the project this week?”—answered from chat, files, and tasks.

FAQ

Frequently asked questions

Do I need to install anything?

No. nest54 runs entirely in the browser, including office and video meetings. Guests can join video meetings without an account. You can also sync calendars and contacts with popular apps. If you prefer working with files in File Explorer, add the Windows app (macOS coming soon).

Does nest54 work with Outlook and Microsoft 365?

Yes. You connect your Microsoft account by signing in with Microsoft—no password is stored in nest54. You read and send emails right in nest54, and calendar and contacts sync in both directions. Other mailboxes connect via IMAP.

Which languages does nest54 support?

The interface is available in English, German, Polish, Turkish, French, Spanish, Russian, and Italian; everyone chooses their own language and preferred date format.

See nest54 in action

In a personal demo, we'll show you how your team and your partners can work together in nest54—and we'll be happy to set up a trial workspace for you.

Request a demo